Applicant Help Guide

Get the Help you Need DURING the Application

Let’s get to know you!

Citizen Status

I am NOT a U.S. citizen. Can I still qualify for scholarships?

Yes, if you are in the United States for other than a temporary purpose and intend to become a permanent resident of the United States. For more details about undocumented student eligibility to apply for The Ford Family Foundation Scholarships, click here.

Still have questions? Here’s additional qualification information:

For more help and information about the FAFSA/ORSAA click here.
For more help and information about CADAA (for California students) click here.

Residency

How do I know if I’m an Oregon resident?

To qualify as an Oregon resident (for tuition purposes), you must live in Oregon for 12 consecutive months while taking eight credits or fewer per term while demonstrating that they are in the state for a primary purpose other than education (such as working, volunteering, or other purposes).

How do I know if I’m a California resident?

To meet California college student residency requirements, you must be continuously physically present in California for more than one year (366 days) immediately prior to the residence determination date (generally the first day of classes) and intend to make California your home permanently. You must demonstrate your intention to stay in California by relinquishing legal ties to your former state and establishing legal ties to California.

Financial Information

A completed financial aid application, FAFSA, ORSAA or CADAA (California), is required to apply for the The Ford Family Foundation scholarship programs.*

What is FAFSA, ORSAA or CADAA?

FAFSA: The Free Application for Federal Student Aid (FAFSA) is required to receive any federal financial aid (such as the Pell Grant, State Grant, Perkins Loan, Stafford Loan, etc.) and to qualify for many scholarships. It’s a form that will help you find out how much financial aid you may be eligible to receive. Colleges and universities use the information to determine eligibility for federal grants, work-study and other loans.

ORSAA: The Oregon Student Aid Application (ORSAA) an alternative to the Free Application for Federal Student Aid (FAFSA) for Oregon residents who are undocumented, including students who have DACA (Deferred Action for Childhood Arrivals) status. Both the FAFSA and the ORSAA open on October 1 each year.

CADAA: The California Dream Act Application (CADAA) is required to determine financial aid for California AB540 eligible students. Your application will be processed by the California Student Aid Commission. The CADAA application is open on October 1.

*You are not required to complete a FAFSA to apply for the Ford Sons & Daughters Program, but you may wish to do so for other financial aid opportunities. Access the FAFSA at www.fafsa.gov.

How soon should I start the application for financial aid (FAFSA, ORSAA or CADAA)?

It is strongly recommended to start the appropriate application for these resources as soon as October 1^st and submit it soon afterward. This is so you will receive information about the maximum student aid you are eligible for. Be sure you have met application deadlines to the colleges or universities you are interested in as well.

These applications will ask you to list the schools you have applied to. Be sure to indicate on your application, if applicable, that you would accept any type of aid (example: grants, loans, work study).

Undocumented students should contact the financial aid department of their institution(s) to ensure they have provided the appropriate financial information/documents to receive a financial aid offer.

If you are a non-citizen and are not sure whether you can file a FAFSA, there are some good resources available to help you. Go to understanding aid eligibility requirements, non-citizens at StudentAid.gov

Filing these forms early on will get you a head start as student aid funding may be more limited later in the application season.

What is a SAR (Student Aid Report)?

https://studentaid.gov/apply-for-aid/fafsa/review-and-correct/review

You will receive a Student Aid Report (SAR) when your FAFSA has been processed. It will have all the information you reported on your FAFSA. If any of the information is incorrect on the SAR, you can make corrections on the form and resubmit it. The FAFSA processing agency may ask you to make certain corrections, also. You may be able to process changes in 72 hours or less by requesting that the financial aid office at your school submit the changes electronically.

Undocumented students filing an ORSAA may need to request a Student Aid Report (SAR) by emailing ORSAAHelp@hecc.oregon.gov. Undocumented students filing a CADAA may use a screen print of the California Student Aid Commission’s Cal Grant portal.

For questions, please email appquestions@tfff.org.

Expected Family Contribution (EFC)

https://studentaid.gov/help/efc

The Expected Family Contribution (EFC) is a number used by your school’s financial aid department to calculate your financial aid eligibility. The EFC may be found at the top of your completed Student Aid Report (SAR).

Your Student Aid Report must be uploaded to your application in PDF format. See How to Find Your SAR and Save as a PDF.

EFC graphic

This information will vary in display for ORSAA and CADAA filers.

Dependent or Independent?

Your dependency status determines whose information you must report on the FAFSA/ORSAA/CADAA.

If you’re a dependent student, you reported your and your parents’ information.
If you’re an independent student, you reported your own information (and, if you’re married, your spouse’s).

Please report the same status you selected for your financial aid application.

For more information, please visit the US Department of Education website.

Tell us about your high school education

What is an Unweighted Cumulative GPA?

Your unweighted cumulative GPA is your overall Grade Point Average based on all of the courses taken and credits earned and is based on a 4.0 scale. You can find your unweighted cumulative GPA on your transcripts.

My school did not assign letter grades. What should I put for GPA?

If your high school does not assign grades, select the My school does not assign grades option under Unweighted GPA in the Tell us about your high school education section of the application. Also, in addition to your high school transcript showing all work completed through fall term, upload documentation from your high school regarding how students are evaluated.

Tell us about your college history

Note: this step is not applicable to the Ford Scholars Program Application

Let us know the name of the college or university you are currently attending or most recently attended, the start month and year and your cumulative GPA. If you are unsure of your cumulative GPA, you may find it on your most recent transcript.

If you are not currently attending college, but have previously attended other colleges within the past 10 years, you will need to let us know the name of the college or university, when you started attending and when you finished attending.

Transcripts

Do I need an official copy of my transcript?

Official transcripts are not a requirement for this scholarship application. An unofficial copy of your transcript(s) is acceptable. Your transcripts will need to be in PDF to upload to your application. See How to Find Your Transcript and Save as a PDF.

Quick tips!

Confirm that your name and school’s name are listed on each transcript.
Double check that image quality is clear.

Which transcripts are required?

Current High School Senior

High school transcripts (unofficial copy) are required and must show coursework and grades through the end of your junior year.

For gap year students, high school transcripts (unofficial copy) are required and must show coursework and grades through the end of your senior year.

GED Student

Transcript of GED record.

If you have not completed your GED requirements by the time you submit your application, submit your most recent score report and a letter explaining when you plan to complete your requirements.

If you don't have the required GED transcript:

To obtain any GED information, visit the Oregon GED Program Website and choose "Request Records" from the top banner. Follow the record request that best matches your need.
Contact the Department of Education in the state where you received your GED if not in Oregon.

Note: The State of Oregon no longer holds GED information in their offices.

Home-schooled student from Oregon

Note: If you are a home-schooled student from another state, please contact us at appquestions@tfff.org.

A copy of the Confirmation of Enrollment letter on file at your local Educational Service District (ESD). Also called “Letter of Intent to home-school”. A DMV receipt or record will not suffice.
A copy of the results of a tenth-grade standardized achievement test, required for all home-schooled students who have registered with their ESD.
A transcript from your home-school teacher describing your coursework and letter grades assigned.

Current or past College/University student

Note: If you are a current high school student and are taking college courses while in high school, you are not required to upload your college transcripts.

You are required to submit a transcript (unofficial copy is okay) for each institution (2-year and/or 4-year) you have attended within the last 10 years.

What if I attended multiple colleges and have multiple transcripts?

Please upload individual transcripts as PDFs for any colleges attended in the last 10 years.

How do I get a copy of my transcript(s)?

High School

Contact your high school office to obtain a copy of your transcript. If you are not a recent high school graduate, still contact your high school office. If you are unsuccessful and you attended a public high school, then you may need to contact the School District Administration Office. If you are still having difficulty tracking down your transcript, please contact our office directly.

College/University

If you attended an Oregon college that has closed, try to get the transcript from the The Higher Education Coordinating Commission (HECC). The State of Oregon only maintains transcripts for colleges up to 25 years after the closure.

If the closed college was outside of Oregon, then contact the state agency overseeing the institution in the state the college was located. If you have difficulty doing this, please appquestions@tfff.org for assistance.

Where do I attach my transcript(s)?

You will need to upload your transcript(s) to the Transcripts page of the application.

If your transcript is not already in digital format, scan the transcript. Save as a PDF file. Click here to watch a short video.

Quick Tip!

Download a scanning app to your phone (like Adobe Scan). With this app, you can take a photo of your transcripts and turn the photo into a PDF. Click here to find the app for the iPhone (App Store) or here to find the app for Android (Google Play).

LET'S TALK ABOUT YOUR COLLEGE PLANS

We know that you may have more than one college (or plan) you are considering. Please complete this page with your best idea of which college you will attend if you receive this scholarship.

Degree Types

Note: Students who have previously earned a bachelor’s degree (or higher) are not eligible for any of the Ford Family Foundation scholarships.

Associate degree: Two-year undergraduate degree typically awarded by a community college. Some students who earn this degree transfer to a four-year institution to earn a bachelor’s degree.

Bachelor’s degree: This degree is typically requires completing a four-year program. Most bachelor’s degrees are either a Bachelor of Arts (B.A.) or a Bachelor of Science (B.S).

If I plan to attend a community college, am I still eligible for the Ford Scholars Program?

A recipient in the Ford Scholars Program may attend a community college, but only with the intention of transferring to a 4-year institution and obtaining a bachelor's degree.

What is an "eligible college" for the Ford Family scholarship?

For our need-based scholarship programs, an eligible college is defined as a federal financial aid eligible public or private (nonprofit) college or university. The college or university must be based in your state of residence (Oregon or California).

Activities

We know that your lives are very busy! We’d like to know how you spend your time. Examples may include: paid or unpaid work, volunteer, school-related, community, and family responsibilities. Sharing your activities helps us understand your life outside of the classroom.

We want to hear about how you spend your time.

Here’s some examples of activities to include. Remember to include the approximate hours you spend in these activities.

Activities are limited to 10 entries.

Examples of activities:

School

Clubs: language, culture, academic, creative, design, theater, high tech, music, choir, band, debate, yearbook, Future Business Leaders of America (FBLA), student government
Sports: School athletic team, intermural team, town or city team, private league, cheerleading, dance team, coaching

Community/Family/Unpaid Work

Organizations: Scouts, social and/or religious organizations, Junior ROTC, Civil Air Patrol, animal shelter, food bank, library, local non-profit
Activities: fundraising events, mentoring, tutoring, Church outreach, community events/festivals, support at child’s school, youth group
Childcare for your own children, your siblings or other family members’ children
Feeding and caring for animals on family property
Examples of unpaid work: Internships, unpaid worker in family business, campaign worker, etc.

Work (paid)

Examples of paid: Recent job(s) and/or longer-term career

Quick Tips!

Be brief and select activities that are meaningful where you showed leadership, decision-making, organizational skills, or received special recognition.
If you’re not sure how many hours per week you are engaged in an activity, especially if that activity time varies from week to week, then figure out an average.
If you do not have an activity in each of the categories, certify that you have no activities for that category and a brief explanation to share why. This helps us understand how you spend your time.

Personal Statements

Use the personal statements to help tell your story and what is unique about you.

Here are the questions you will be asked to respond to on the application:

Personal Statement #1

What have you done for your family or community that you care about the most and why?

Personal Statement #2

Describe a skill, ability or knowledge you have developed that you are proud of. How did you develop it and why is it important to you?

Personal Statement #3

(Two questions, you select just one to write about)

Question 1) What are you known for among people who know you well? What would you like to be known for and how will college help you achieve that?

Question 2) Think of the place(s) you grew up or consider home. What lessons have you learned living there and how have they shaped who you are today?